A private liberal arts university in Virginia, Shenandoah University used paper-based timekeeping and leave-tracking systems but encountered issues. Timecards of full-time hourly employees questionably showed the same times daily, manual time calculations were error-prone, and pay rules and rates weren’t applied consistently. Work-study students entered their hours online two weeks after the pay period began, not always correctly remembering their hours worked. Full-time hourly and salaried employees tracked their own leave time for year-end approval.

What Shenandoah University needed was a solution that could:

  • Automate and streamline timekeeping and payroll processing to increase accuracy and productivity
  • Consistently apply pay rules and pay rates to help ensure perfect paychecks
  • Track employee leave time daily for increased accountability and reduced leave inflation
  • Provide a mobile application to track the time of work-study students working off campus
“We knew there was a possibility that employee time wasn’t always accurate before. The Kronos solution provides a great way for us to see in real time what employees are doing.”

Sandy Sowder
Payroll Specialist


Using an automated Kronos® workforce management solution in the cloud, Shenandoah University can access accurate real-time workforce information to increase productivity, improve compliance, and better manage labor costs.

Workforce Timekeeper

  • Track and manage employee time and attendance to reduce payroll and leave inflation and manual errors
  • Gain insight into approaching overtime to better control labor costs
  • Easily track the time of employees working multiple positions
  • Minimize compliance risk by enforcing and tracking complex compliance requirements

Workforce Accruals

  • Apply complex rules consistently for time off, including sick, vacation, and personal time
  • See real-time accrual balances to reduce taking of unearned time off
  • Oversee and manage costs of accrued time and quickly report on leave time liability

Workforce Mobile

  • Achieve the visibility and mobile capability the workforce needs to clock in and out and submit and respond to time-off requests
  • Access critical workforce information from anywhere for on-the-go productivity improvement


The timecards of full-time hourly employees now show the exact time that employees clocked in and out. With automated time calculations — and pay rules and pay rates built into the solution — the university is confident that employees are receiving perfect paychecks. Work-study students enter their time in the solution on their laptops each day and select which of multiple positions they are working in, using a mobile app to track off-campus work. Automated workforce management processes have created paper savings and reduced timecard processing from two days to just four hours, including review time.


in reduced timecard processing time with automated timekeeping


log their time on laptops and enter multiple-position time on 1 screen