Challenges

Las Vegas-Clark County Library District (LVCCLD), is the fifteenth largest public library system in the U.S. With 750 people in more than 100 job classifications, staying fully staffed to serve 6.5 million annual patron visits is critical to the residents of Clark County. But applications for open positions had to be mailed or hand-delivered to the HR office, up to 100 miles from some branches, causing the hiring process to take up to two months.

What LVCCLD needed was a solution that could:

  • Create a more user-friendly, online experience for applicants and employees
  • Automate time and attendance processes
  • Provide real-time leave balances at the time clock to make employee access easy
  • Help ensure compliance with ACA and FMLA requirements
  • Track labor time spent on specific grant-funded job duties
“Now, one HR person takes an hour to review employee time for the entire district. The yearly labor cost for this dropped from $17,000 to $1,700, a lot of manpower hour and dollar savings, allowing us to reallocate staff hours.”

Jerilyn Gregory
Human Resources Director

Solutions

A Kronos® automated solution with end-to-end hiring capabilities and real-time labor data helped increase productivity, control labor costs, mitigate compliance risk, and create a more user-friendly experience for applicants and employees.

Workforce Talent Acquisition™

  • Provide an online application process via a computer, tablet, or smartphone
  • Submit, review, and approve requisitions electronically, even from a smartphone
  • Automatically generate applicant communications

Workforce Timekeeper™

  • Streamline payroll processes to reduce errors and increase efficiency
  • Track, manage, and accurately record employee time and attendance
  • Minimize compliance risk by enforcing and tracking complex FLSA and FMLA requirements

Kronos InTouch® Terminals

  • Provide employees with a simple and intuitive time clock interface for instant engagement and superior usability
  • Gather real-time labor data and provide employees with accurate, instant access to clock in/out, check leave accruals, submit timesheets, and more

Results

Hiring for vacant positions once took LVCCLD up to two months with the paper-based application process. Requisitions for vacant positons are now approved electronically, cutting several days to a week off the process. Applicants can now easily apply for positions online using a computer, tablet, or smartphone. Employee data capture has also improved. Exempt employees now track their time by punching in and out at Kronos InTouch terminals. LVCCLD can also automatically track time for employees working in grant-funded positions, and separate job codes for full-time and part-time employees help track and meet compliance requirements.

350%
INCREASE

in applications for open positions

90%
SAVINGS

per year for reviewing employee time records