Challenges

Departmental timekeepers for Denton County’s 80 departments — public works, law enforcement, courts division, tax collection, motor vehicle registration, financial, and more — manually input employee time on computer sheets before couriers collected them at locations across 900 square miles. Six payroll staff input time and accrual information for the county’s 1,200 employees every two weeks, a tiresome task open to error. With growing employee numbers, the county needed to add additional payroll staff or move to an automated solution to handle the added work.

What Denton County needed was a solution that could:

  • Accurately and efficiently track all employee regular and comp time across each two-week pay period
  • Enable flexible schedules during a 40-hour work week and credit earned comp or vacation time to meet the 80-hour biweekly time-worked minimum
  • Configure and accurately apply a wide range of work and pay rules across multiple departments, including for public safety employees who are scheduled to meet 24/7 demands
  • Ensure all employees are paid correctly to mitigate potential compliance risk
  • Provide employees with access to their time and attendance and accrual information to increase their engagement
“Employees take more pride in their time and attendance now and can manage their accruals more efficiently because they can see them, which they couldn’t prior to Kronos. They are empowered to be more engaged in their jobs.”

Cindy Brown
County Treasurer
Denton County

Solutions

Denton County procured a Kronos® workforce management solution using the Texas #DIR-TSO-2585 Contract, held by immixTechnology Inc., and has experienced increased efficiencies and productivity, better control of labor costs, improved compliance, and greater employee engagement. The Kronos solution interfaces with the county’s STW, Inc. financial system.

Workforce Timekeeper

  • Track and manage employee time and attendance to reduce payroll and leave inflation and manual errors
  • Gain insight into approaching overtime to better control labor costs
  • Minimize compliance risk by enforcing and tracking complex compliance requirements

Workforce Accruals

  • Control labor costs by accurately calculating and tracking time-off accruals
  • Automatically enforce organization-specific accrual policies to support compliance and impartial treatment of employees
  • Speed and simplify time-off requests and approvals with visibility into each employee’s current accrual balance>

Kronos InTouch

  • Minimize compliance risk by preventing employees from working outside their scheduled hours
  • Provide employee self-service access to scheduled hours and time-off balances at the terminal and free up managers for higher-level activities

Results

All employees, including law enforcement, clock in and out in the Kronos solution. Salaried exempt employees track their time to accrue comp time for work beyond 80 hours each biweekly pay period. The solution enables flexible weekly schedules so managers can more efficiently manage staff, and credits comp or vacation time if an employee works fewer than 80 hours in a pay period. Using self-service tools at timeclocks — and on mobile devices for 100 field staff — employees can see their time and accrual information. With visibility into and ownership of this information, employees are more engaged — improving retention. Efficiencies have kept payroll staff to six while employee numbers swelled to 1,800.

1-1/2 DAYS
CUT TO 1 HOUR

for time tracking in sheriff’s office
with paper timesheets eliminated

INCREASED
EFFICIENCY

as payroll staffing sustained while
employees increased 50% to 1,800