Challenges

With nearly 100 departments and 1,800 employees, Cameron County in southern Texas provides public services to more than 400,000 residents. Employees tracked their time on paper timesheets, often writing "8:00 to 5:00" each day, and some took time off they hadn't earned. Employee compensatory time was tallied on department notepads, and department heads often set their own comp time rules, creating consistency issues. Without visibility into comp time balances, the county was unaware of its financial liabilities until a year-end accrual balance statement was created. State auditors demanded more accurate reporting.

What Cameron County needed was a solution that could:

  • Verify each employee's in and out punches and actual time worked
  • Track employees' real-time accrual balances to curb the taking of unearned time off
  • Ensure consistent application of comp time rules countywide and provide a real-time view of comp time balances and liability
  • Provide an accurate and easily accessed accounting of all employee time worked, accrual balances, and comp time balances
"Our Kronos solution shows if an employee has time off accrued for vacation, as opposed to department heads consulting a notepad."

Hendrick Quellhorst
Data System Auditor

Solutions

Using an automated Kronos workforce management solution, Cameron County has visibility into all employee time to better control labor costs, can consistently apply rules to reduce compliance risk, has streamlined the payroll process to increase productivity, and can easily access data for informed decision making.

Workforce iSeries Timekeeper

  • Track and manage employee time and attendance to reduce payroll and leave inflation and manual errors
  • Gain insight into approaching overtime to better control labor costs
  • Minimize compliance risk by enforcing and tracking complex compliance requirements

Workforce iSeries Absence Manager

  • Identify workers with attendance issues to improve workforce productivity
  • Gain visibility into trends and patterns with on-demand reporting to control absence costs
  • Get complete automation and enforcement of absence-related policies

Kronos InTouch

  • Verify employee identity and eliminate buddy punching with biometric identification of employees
  • Minimize compliance risk by preventing employees from working outside their scheduled hours
  • Provide employee self-service access to scheduled hours and time-off balances at the terminal and free up managers for higher-level activities

Results

Cameron County now has an accurate view of when employees are working. If employees arrive late or leave early, they use vacation or comp time to cover this time. Hourly and salaried exempt employees use time clocks, giving the county a real-time view of accrual and comp time balances - and the county's financial liabilities. Comp time rules are automatically applied consistently. Using solution self-service tools, employees can see their accrual balances before requesting time off, and department heads know if employees have time available before granting requests. Visibility into employee time has enabled better control of overtime, and automated timekeeping - with employee time transferred directly into the payroll system - has significantly reduced data entry.

OVERTIME
REDUCED 75%

in one month by jail system, a
large department and overtime user

DATA ENTRY
DECREASED 60%

in payroll department with employee
time flowing directly to payroll system