Published: Sep 25, 2018

From Fran Amato, product marketing manager, and Brad Nycz, former Kronos customer turned Kronos customer success manager, comes a post on Workforce Ready timesheet workflows. Find out what they are and the benefits they provide.

Systemized processes are typically more successful, not to mention less stressful, than processes that lack order or structure. Especially when it comes to our jobs, poor processes are often manifested by less-than-desirable productivity. And that’s a result nobody wants to see.

Organizations can approach process improvement from a number of angles, but a great place to start is implementing timesheet workflows. When a person or group must complete a sequence of steps and actions related to a business process, and one completed action triggers another to occur, that’s a workflow. It’s just what the name implies – work that flows, or in other words, a stream of tasks.

And workflows can help you work smarter in Workforce Ready! This functionality has been carefully built out and enhanced over the last few releases. The workflows area of your solution enables you to create workflows for specific processes. You can apply them to any HR, payroll, or system admin process, but this post will hone in on the benefits of timesheet workflows.

Work Smarter with Workforce Ready Timesheet Workflows

Let’s use approving timesheets as an example. It’s easier than ever with Workforce Ready timesheet workflows. Approving timesheets can be a complex process when it’s manually driven and multiple people are involved. Leveraging the capabilities of timesheet workflows is a smart decision because…

  1. …everything is automated. Submitting a timesheet for approval triggers Workforce Ready to notify the person who is first in line to take action. Automation enables greater flexibility in who can give the approval, rather than being limited to one or two managers assigned to the employee. 

  2.  …you can customize which members of your team are responsible for what steps. Workflows operate based on decision trees (if this, then manager one; if that, then manager two). This is key in ensuring timesheet approvals are sent to the right folks.

  3. …you ensure greater accuracy and efficiency. Workflow delegations allow you to define who should take on an approval in a specific user’s inactivity or absence so that the process keeps moving forward without delay.

Enabling workflows for your solution isn’t difficult – but there are two important things to note before you do. All timesheets must be approved, and you can’t revert back to old ways once you start using them. But with all the perks they provide, you won’t want to anyway! Here’s how you turn them on:

  • Go to the Global Policies tab in the Company Setup screen.

  • Check the “Use Workflow For Timesheet” box.

  • The system will automatically replicate the current non-workflow timesheet approval process and assign that workflow to timesheet profiles.

For more detailed instructions and step-by-step visuals, log in to the Kronos Community and read the article Workforce Ready Time and Labor Timesheet Workflow Migration. Working with workflows is the way to go!