Let me tell you a story.
It’s Friday the 13th, and Freddie must have stepped on every crack in the sidewalk and crossed all the black cats in the neighborhood the way her morning is going. She spilled coffee on her white shirt, the café where she is a regular messed up her usual breakfast sandwich, she’s late for work...and it’s raining. Yikes. Happy Friday Freddie!
Freddie finally arrives to work, sits down at her desk, and opens Kronos. She sees that several signed-off timecards have missing pay codes and incorrect punches. Freddie shakes her head and reminds herself to take the next Friday the 13th off. But then she remembers the enhanced Historical Corrections feature for Workforce Central 8.0.13 and above! And with that her luck began to change.
What are Historical Corrections?
A blessing, a bonus, a benefit. A safety net should you need it. Workforce Timekeeper doesn’t allow edits or adjustments to be made to locked data. But managers with access to Historical Corrections can revise incorrect information that has already been signed off in the system – missing pay codes, incorrect transfer information, missing or incorrect punches, and retroactive wage adjustments, for example.
The Historical Corrections feature was introduced with the release of Workforce Central 8.0 and has since been enhanced to allow even more functionality, including the ability to support viewing totals for current and previous pay periods in a Genie without double counting, specify a money pay code for retro wage calculations, and select an effective date for pay out, to name a few.
How do you perform Historical Corrections?
Think about it as a three-part process.
- First, ensure that the time period you want to correct is signed off.
- Next, enable edits. Some organizations will do this automatically and some will manually do this from a Genie.
- Finally, make your edits from the timecard.
For individual employee corrections, as in Freddie’s case, changes are made directly in the historical timecard. You’ll first want to access the employee timecard and verify that its status is signed-off and that edits have been enabled. A quick way to tell if timecards are signed-off is to look at the background. If it’s gray, the timecard is signed off. And if edits are enabled, the add and delete row buttons will be active. Now, go ahead and make your changes or add the data you need to input.
Next, click the splitter bar to view the timecard add-on tabs. Select the Historical Corrections tab to verify the expected results and Save. Your changes are saved and any resulting updates to pay are applied to the time period defined by the pay rule.
It’s a great feature! And one that is certainly helpful. For more on modifying and deleting corrections, adding comments, and recalculating data or wage info, KnowledgePass subscribers can access the recorded Learning Live session (ID number YKLL80-37) on Historical Corrections in Workforce Central 8 and download the corresponding enhancements handout and job aid.
Resources are also available on the Kronos Community. Check out article number 000050732, titled Workforce Timekeeper v8.0.13 Historical Corrections for the Workforce Central Historical Corrections and Configuration User Guide.
Oh, and if you’re wondering what happens to Freddie, I can assure you that the second half of her day will go much better.
“When you believe in things that you don't understand
Then you suffer
Superstition ain't the way”