Human resources affects all employees in an organization, from part-time hourly workers to high-level executives. It's essential to provide them with the right HR technology capabilities.

There are several differences between having a single HR platform and utilizing multiple point solutions. Some companies like the benefits they can get from working with multiple platforms for different parts of the employee lifecycle, such as the freedom to use solutions thought of as best-of-breed or specialized for specific functions, such as recruiting. However, this approach can quickly become complicated as you add more pieces to it. In addition, multiple platforms will collect data in different formats, making it time-consuming to gather information and difficult to see the big picture and make quick strategic decisions.

Having one human capital management solution allows for fewer moving parts, making for a simpler experience for employees and HR professionals. Payroll, benefits, time off and other HR functions are located in one place, allowing for less complication. Here are some of the major benefits your business can experience when it consolidates to a single HR platform:

Piecing puzzle blocks together - consolidating to single HR platform concept

1. Consistent user experience

When you narrow down your HR platforms to only one software, you are creating much-needed simplicity in the workplace. The Workforce Institute at Kronos conducted a survey of more than 2,800 hourly and salaried employees across different industries around the world. The purpose of this study was to discover how existing and emerging technologies are impacting the employee experience. This information conclusively found that workplace technology fails to meet employees' expectations. For instance, only 22 percent of employees in the U.S. believe their workplace technology is more user-friendly than the mechanics of their personal devices.

In order for employees to be fully engaged in their work, it's essential that the tools they are provided are intuitive and consistent. When you decide to consolidate to a single HR platform, you're cutting out the complications of training employees on different software. This not only makes the onboarding experience easier for new employees, but also saves time and energy for current employees who only need to be well-versed in one HR technology. These advantages also extend to mobile access, since employees won't have to navigate across multiple apps to handle different tasks and instead will have one seamless experience available anytime, anywhere - something that's super important to the modern workforce.

Jumping back and forth between different solutions for various HR-related tasks can be frustrating even for the most tech-savvy workers. Using one unified HR technology can save employees time while protecting them from the frustration of visiting multiple vendors' sites to find the information they need.

2. Single, accurate source of data

Let's raise a scenario: Pretend that you need to gather all of the information of one employee, including vacation time, pay, taxes, bonuses, and benefits. With multiple point solutions, getting all of this information requires you to visit each HR system separately, creating a customized and cumbersome data output (usually some kind of spreadsheet) that has all of this information. This same task can occur in a fraction of the time with a single HR platform. This centralized program gathers the information for you and puts it into intuitive data visualizations and dashboards for quick action, saving you time and letting you be more strategic.

3. Reduced cost

One of the major benefits that can help you convince leadership to transition to a single HR platform is the resulting cost savings. Using an end-to-end HR software can save your business money, as this is likely cheaper than it would be to work with an à la carte selection of point solutions. The cost difference doesn't only impact your company's bottom line, it can save your HR team the headache of paying each vendor separately.

4. Single vendor relationship

If you work with multiple vendors, you understand the effort it takes to get on the phone with each vendor separately to ask questions or work out any issues you have. When you have to foster a relationship with only one HR software vendor, you can spend more time working on the other crucial tasks and projects on your to-do list. This can improve productivity across the HR team, while transforming your vendor relationship into a collaborative partnership, rather than a transaction-based rapport. One core vendor relationship also ensures you'll get the support you need for your HCM platform since all the experts on the different specialty areas within your system will be on the same team.

Finding the right single HR platform

When your business is interested in consolidating its HR functions into one place, it's crucial that you seek out the right HCM platform. This ideal system can improve employee engagement, decrease time spent training and using the system, and increase productivity across the organization. Save your staff the frustration of juggling multiple HR software systems and introduce a single HCM platform into your internal operations. You can use the benefits and cost savings we described here to convince your executives to make this invaluable investment.

Published: Tuesday, April 16, 2019