University of York Selected Kronos Workforce Central®
to Manage Time and Attendance Administration
University of York in Heslington, England, selected Kronos Workforce Central to manage time and attendance administration for 600 staff in facilities management. This is part of a five-year programme
to update management and operational information systems to support key
university activities. The contract was awarded to Kronos after an extensive
and thorough evaluation of available time and attendance solutions.
Tim Franklin, information management and systems programme manager said,
"The university continually strives for excellence in teaching and research
and recognises that accurate and timely management information is necessary
to enable it to achieve this goal. Our current time and attendance systems
are many and varied, from manual clocking machines, manual timesheets,
and in some cases manual registers. It was time to review our time and
attendance processes and look for an automated solution. Kronos had the
best solution to fulfil our requirements.
"Kronos proved their ability to meet our specific requirements," said
Franklin. "Our whole approach at The University of York is to select best-of-breed
solutions, and we selected Kronos after a thorough evaluation of nine
other software vendors. It was important for us to manage time and attendance
within our existing IT infrastructure and we particularly liked the fact
that the Kronos solution allows our employees to use the telephone for
recording their hours worked and the Web for administration and management
reporting. The system will require the minimum amount of training for
staff. In addition, Kronos could provide us with a fully web based front
end for our supervisors."
Using the new Kronos system, 600 employees in areas such as catering
and cleaning will use the telephone to clock in and out of work. These
employees work throughout the university, on and off campus. The information
from the telephones is processed in real time and can be viewed by staff
supervisors using a Web browser. Supervisors will make any necessary changes
before approving the timesheets and passing them over to the payroll office
electronically.
The benefits of the system include efficiencies due to automation, increased
accuracy and transparency for staff, elimination of disparate systems,
standardisation of management practice, improved management focus for
workforce planning and information to assist meeting legal requirements.
Key staff benefits include improved clarity of pay with overtime paid
more quickly; staff will be able to use the phones to find out balances
on holidays and to pick up messages from supervisors.
Keith Statham, managing director of Kronos UK, commented, "I'm particularly
pleased that after a thorough evaluation of nine vendors, Kronos have
been selected by the University of York. We have established ourselves
as the leading supplier of frontline labour management systems to the
US educational market sector, and with the introduction of our Workforce
Professional product, we are now in an ideal position to grow our business
in this important sector in the UK. I look forward to building a strong
and successful relationship with the University of York."
